Suggested by one of our e-news readers, this uncomplicated online video conferencing tool is open source. Get started with Google Meet or with Google Hangouts. More info on security for Google Meet here.įree if you have the non-profit programme. Long meeting IDs make it pretty hard to join a meeting without having been invited – and no one can show up more than 15 minutes early. You could use the free online tool Chromacam to get around this although there are tech forum reports of this app causing audio to lag. You can’t change your background – no blurring or adding a different image, so be careful what’s in the room behind you (pictures of your kids on the wall? Something else you might miss?). For now, you can use Google Hangouts instead if you are an ‘individual’ user of Google. In fact, from June 2020 Google Hangouts will be for individual consumers only – as Google has split its ‘video’ and ‘chat’ functions into separate apps for businesses (read that as charities too). Google Meet isn’t available if you’re not a registered charity or paying for G-Suite. Small groups are easy enough to facilitate here. You don’t want people trying to talk at the same time and interrupting each other. Otherwise you’ll have to ask people to only text their questions and comments in the chat space. Or if it’s a regular drop-in space where everyone knows each other. For example, if you’re leading a yoga class or hosting a couple of speakers to a large audience and you don’t need video conversation throughout the session it’s fine. Probably not the best video tool for large group meetings unless you are more-or-less broadcasting. It also integrates with Microsoft Outlook and calendar. You can schedule your activity with joining instructions using Google Calendar. It’s got an easy to use interface with very few controls so its limitations may be its greatest strength. from Google or you have applied for the Google non-profit programme). (This means you've either you’ve bought packages for managing your organisation’s storage, emails etc. Now you're ready to get started, here are some of the most common free and affordable tools for small charities and community organisations looking to take their group activities online.Ī stripped back, simple video meet up tool for charities that are using G-suite, Google’s toolbox for managing your organisation online. video takes up data – can they afford the extra strain on their household budget? Check out this brilliant blog from Leeds Migration Partnership on what the real cost of your activities might be for people at home What’s this going to cost? This isn’t just about your community organisation or your staff and volunteers but about your participants e.g.if you’re on Office 365 look at Teams, if you’re using Google maybe start with Google Meet. What do you already have in-house? Can you adapt what you have to your circumstances, at least in the short term? e.g.Who are the people my activities are for – what do they use already? What social media do they use – are we better off reaching them there? What devices are they using? Mobile phones, laptops?.However, before you plan your activities and leap into video, it is essential to ask yourself the following three things: Video conferencing could potentially help you reach some of the people you care about, both through the pandemic and beyond. What about your exercise classes? Art, drama or music classes? Perhaps you run training sessions, a regular group drop-in or you have a bigger one off annual event planned? Video conferencing offers one solution that groups can use to replicate some of their activities for people to join in with at home. The seismic shift to delivering services online has been tough for many to handle at speed – and the learning curve to use new tools often steep and rocky. Small charities and community organisations are, on an average day in London, the backbone of community activities that help people gain new skills and stay happy, safe and well.
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